Microsoft Extends Classic Outlook Timeline: What Businesses Need to Know
Reading Time: 3 minutesMicrosoft is giving businesses more time to transition from classic Outlook to the new Outlook for Windows. While Microsoft continues encouraging users to adopt its updated email platform, the extended timeline offers organizations additional flexibility to prepare for the change. For businesses that rely on Microsoft Outlook for daily communication, scheduling, and productivity, understanding the transition is important for avoiding unnecessary disruptions. Here’s what businesses should know about Microsoft’s updated Outlook timeline and how to prepare. What’s Changing with Classic Outlook? Microsoft has been gradually transitioning users from classic Outlook to its newer Outlook for Windows application. According to a March 2026 report from PCWorld, Microsoft extended portions of its transition timeline, with March 2027 identified as a milestone for general users and April 2029 referenced for enterprise customers. However, these dates should not be confused with a universal end-of-support deadline. Microsoft has stated that eligible installations of classic Outlook will continue receiving support until at least 2029. For organizations currently using classic Outlook, this means there is additional time to evaluate the newer application and determine when transitioning makes the most sense. Classic Outlook vs. New Outlook: What’s the Difference? The new Outlook for Windows introduces a redesigned interface and closer integration with Microsoft’s cloud-based services. Some of the notable differences include: Modernized User Experience The new Outlook features an updated interface designed to simplify email management, scheduling, and daily communication. Microsoft 365 Integration The newer application emphasizes integration with Microsoft’s cloud-based productivity tools and services, including Microsoft 365 and supported Copilot capabilities. Feature Availability Although Microsoft continues introducing improvements, certain classic Outlook features and workflows are not yet fully supported in the new application. Organizations that rely on specialized add-ins, advanced configurations, or specific Outlook functionality should evaluate compatibility before switching. Ongoing Updates Microsoft continues refining the new Outlook experience, adding features and addressing functionality gaps as development progresses. For a more detailed breakdown of supported features and functionality, explore Microsoft’s official comparison of classic Outlook and the new Outlook for Windows. Why Does This Matter for Businesses? For many organizations, Outlook is more than an email application. It plays an important role in communication, scheduling, customer relationships, and everyday business operations. Changes to a familiar platform can affect productivity, particularly when employees depend on specific features or integrations. Businesses should consider several factors before transitioning: Taking time to evaluate these considerations can help businesses make a smoother transition when they are ready. Should Your Business Switch to New Outlook Now? Not necessarily. Although Microsoft continues developing the new Outlook experience, businesses using classic Outlook may not need to transition immediately. Organizations with established workflows, specialized integrations, or employees who depend on classic Outlook features may benefit from waiting until the newer application fully supports their requirements. However, businesses should not ignore the transition entirely. Instead, IT teams should use the additional time to evaluate the new platform, identify potential compatibility issues, and develop a transition plan. Check out our previous blog on the key features of classic Outlook vs. new Outlook and considerations businesses should think about before making the switch. How Businesses Can Prepare for the Outlook Transition Even with an extended timeline, proactive planning can help prevent unexpected challenges. 1. Review Your Current Outlook Environment Identify which versions of Outlook employees currently use and determine whether existing licenses and configurations support continued use. 2. Evaluate Essential Features and Integrations Review Outlook add-ins, shared mailboxes, calendars, and other tools employees depend on to ensure compatibility with the new application. 3. Test the New Outlook Experience Consider introducing the new application to a small group of employees before implementing changes across the organization. 4. Prepare Employees for Changes Provide guidance on interface differences, updated features, and any changes to established workflows. 5. Work with Your IT Provider An experienced IT partner can help assess compatibility, manage Microsoft 365 configurations, and develop a transition strategy that minimizes disruptions. How Bailey Systems Can Help Changes to business technology don’t have to interrupt daily operations. Bailey Systems provides managed IT services and technology support to help businesses navigate software updates, Microsoft 365 environments, and evolving technology requirements. Whether your organization needs assistance evaluating its current Outlook setup, managing Microsoft 365 applications, or planning future technology upgrades, our team can help ensure your systems remain reliable, secure, and aligned with your business needs. Need help managing your Microsoft 365 environment or preparing for upcoming changes? Contact Bailey Systems today to learn how our managed IT services can support your business.
Wi-Fi 7 for Business: Is Your Network Ready to Upgrade?
Reading Time: 3 minutesFor years, businesses have relied on Wi-Fi 5 and Wi-Fi 6 to keep employees, devices, and applications connected. But as workplaces become increasingly dependent on cloud applications, video conferencing, connected devices, and AI-powered tools, wireless networks are being asked to handle more than ever before. That is where Wi-Fi 7 comes in. Once considered an emerging technology, Wi-Fi 7 is quickly moving into mainstream business environments. For organizations planning a network refresh, office renovation, expansion, or new facility, the question is becoming less about whether Wi-Fi 7 will matter and more about whether the infrastructure behind the network is ready to support it. What Is Wi-Fi 7? Wi-Fi 7, technically known as IEEE 802.11be, is the latest generation of Wi-Fi technology. It builds on Wi-Fi 6 and Wi-Fi 6E with improvements designed to increase network capacity, reduce latency, and provide more consistent performance in environments with many connected devices. Some of the biggest improvements include: For businesses, these improvements can translate into faster connectivity, lower latency, and a network better prepared for growing bandwidth demands. Why Businesses Are Moving Toward Wi-Fi 7 Wi-Fi 7 adoption is no longer limited to early adopters. According to IDC, Wi-Fi 7 represented 53% of enterprise dependent access point revenue during the second quarter of 2026, making it the largest enterprise WLAN revenue category. The shift is being driven by more than faster internet speeds. Businesses are adding more bandwidth-intensive technologies to their environments, including: As those technologies compete for network resources, older wireless infrastructure can increasingly become a bottleneck. Upgrading Wi-Fi Isn’t Just About Replacing Access Points One of the biggest misconceptions about upgrading wireless networks is that installing newer access points automatically delivers better network performance. The access point is only one piece of the network. A business can install Wi-Fi 7 access points and still experience bottlenecks if the infrastructure connecting those access points cannot support the additional bandwidth. That means businesses considering Wi-Fi 7 should also evaluate their: Structured cabling → Network switches → Power over Ethernet (PoE) capacity → Internet connection → Access point placement → Network configuration Each component plays a role in determining how much of Wi-Fi 7’s potential actually reaches users. Where Cat6A Fits Into Wi-Fi 7 This is where structured cabling becomes particularly important. Modern Wi-Fi access points can support multi-gigabit Ethernet connections. If the cable connecting an access point to the network becomes the bottleneck, upgrading the wireless equipment alone won’t provide its full potential. For new installations and major network upgrades, Cat6A can provide an important foundation for next-generation wireless infrastructure. Cat6A supports 10 Gigabit Ethernet at distances up to 100 meters, providing additional bandwidth capacity for modern access points and other high-performance network equipment. It can also support the higher Power over Ethernet requirements found in increasingly powerful network devices. That doesn’t necessarily mean every business needs to immediately replace existing cabling. The right approach depends on the existing cable category, cable condition, network design, equipment, distances, and performance requirements. However, businesses installing new cabling today should consider not only what their network needs now, but what it may need several years from now. Do You Need to Upgrade to Wi-Fi 7 Right Now? Not necessarily. Businesses with relatively new Wi-Fi 6 or Wi-Fi 6E infrastructure may already have enough performance for their current needs. In those cases, an immediate replacement may provide limited benefit. Wi-Fi 7 becomes more compelling when a business is: Instead of upgrading simply because a newer standard exists, businesses should look at the network as a complete system. Is Your Network Ready for Wi-Fi 7? Before investing in new wireless equipment, businesses should understand whether the infrastructure behind it can keep up. A network assessment can identify potential bottlenecks involving cabling, switching capacity, PoE availability, access point placement, internet bandwidth, and existing wireless coverage. Upgrading to Wi-Fi 7 is about more than installing new access points. The cabling, switches, power, and network infrastructure behind your wireless connection all play a role in getting the performance you expect. Bailey Systems can help evaluate your existing network, identify potential bottlenecks, and design an infrastructure solution built for your business today and into the future. Ready to see if your network is prepared for the next generation of Wi-Fi? Contact Bailey Systems today to get started.
Your Security Cameras Are Part of Your Network—Are They Secure?
Reading Time: 3 minutesSecurity cameras are designed to protect your business—but they are also connected technology that needs to be protected. Modern IP surveillance systems rely on business networks to transmit video, store footage, provide remote access, and communicate with other security systems. That connectivity makes surveillance more capable than ever, but it also means cameras and recording systems should be treated like other network-connected devices. Outdated firmware, weak credentials, improper network configuration, or poorly managed remote access can create unnecessary security risks. For businesses, securing a surveillance system isn’t only about choosing the right cameras. It’s also about protecting the network behind them. Security Cameras Are Network Devices Modern IP cameras do much more than record video. They can transmit footage across a network, communicate with management platforms, store data, and provide remote access to live and recorded video. A commercial surveillance system may include: Because these systems depend on network infrastructure, network security should be part of surveillance planning from the beginning. NIST recommends that organizations understand which connected devices are on their networks, what communications those devices require, and how access should be controlled. Where Can Surveillance Systems Become Vulnerable? Installing high-quality cameras is only part of building a secure surveillance system. How those devices are configured and maintained matters too. Common areas businesses should consider include: Regularly reviewing devices, accounts, and software can help businesses identify potential issues before they become bigger problems. Why Network Segmentation Matters Not every device within a business needs unrestricted access to every other device. Organizations can use network segmentation to separate surveillance cameras and other connected security equipment from employee computers and other business systems. For example, cameras may operate on a dedicated network or VLAN with access limited to the systems and services they actually need. This can help control communication between devices and reduce unnecessary exposure across the network. For businesses installing IP surveillance, that means the network supporting the cameras can be just as important as the cameras themselves. Physical Security and Cybersecurity Are Becoming More Connected The line between physical security and cybersecurity continues to become less distinct. A security camera may protect a physical facility, but it also relies on network infrastructure, digital storage, user accounts, software, and potentially cloud services. The same is increasingly true for access control and other physical security technologies. That’s why businesses should consider physical security, IT, and network infrastructure as parts of the same technology environment. A comprehensive approach asks not only what is this device protecting? but also how is the device itself being protected? Building a More Secure Surveillance System Businesses evaluating an existing surveillance system or planning a new one should consider questions such as: Who currently has access to our cameras? Are cameras and recording equipment receiving updates? How are surveillance devices separated from other business systems? Is remote access properly controlled? Do we know what security equipment is connected to our network? A well-designed surveillance system considers more than camera placement and image quality. Network infrastructure, device configuration, user access, updates, storage, and ongoing management can all play a role. One Partner. Complete Technology Solutions. Bailey Systems provides commercial video surveillance, network infrastructure, structured cabling, access control, and managed IT solutions. By considering both the physical security system and the technology behind it, organizations can take a more integrated approach to protecting their people, facilities, networks, and operations. Whether you’re planning a new surveillance system or evaluating your current security infrastructure, Bailey Systems can help identify solutions designed around your organization’s needs. Contact Bailey Systems to discuss your video surveillance, network infrastructure, or business technology needs.
Software Updates Aren’t Just Maintenance: Why Patch Management Matters for Your Business
Reading Time: 3 minutesSoftware updates are easy to postpone. When employees are busy and systems seem to be working normally, clicking “remind me later” may not feel like a major business risk. However, many software updates do much more than introduce new features. They can address security vulnerabilities, resolve software bugs, improve system stability, and correct issues that could affect business operations. That makes patch management an important part of maintaining a reliable and secure technology environment. Recent events provide a good example. Microsoft released its September 2026 Windows security updates for supported Windows versions and recommended that users install them promptly. Microsoft later released an additional out-of-band update after some organizations experienced Remote Desktop Services issues following the September update. For businesses, situations like this demonstrate why managing updates involves more than simply clicking “Install.” What Is Patch Management? Patch management is the process of identifying, evaluating, deploying, and monitoring software updates across an organization’s technology environment. Patches may be released to address: A business may need to manage updates across employee computers, servers, operating systems, business applications, browsers, network equipment, security tools, and other connected technology. The more technology an organization uses, the more difficult it can become to keep track of what is running, which systems require attention, and whether updates have been successfully installed. Why Is Patch Management Important for Cybersecurity? Unpatched systems can leave known vulnerabilities available for attackers to exploit. Even as cyber threats become more sophisticated, basic security weaknesses continue to play a major role. In September 2026, Microsoft highlighted unpatched systems alongside excessive permissions and weak authentication protections as familiar weaknesses that attackers continue to target. Once a vulnerability has been identified and a security update becomes available, delaying that update may leave a system unnecessarily exposed. This is one reason patching should be considered part of an organization’s broader cybersecurity strategy rather than simply routine computer maintenance. Why Businesses Need a Patch Management Process Keeping systems updated is important, but managing updates in a business environment can be more complicated than updating a personal computer. An update may affect compatibility with existing software, require a system restart, or occasionally introduce an unexpected issue. Microsoft’s September 2026 Windows security update is a recent example. Some organizations experienced Remote Desktop Services instability after installing the update, including failed Remote Desktop connections and sign-in problems. Microsoft subsequently released an out-of-band update on September 14 to resolve the issue. This doesn’t mean businesses should avoid updates. Instead, it highlights the importance of having a process for monitoring, prioritizing, deploying, and verifying updates. Not Every Vulnerability Carries the Same Risk Organizations can encounter a large number of vulnerabilities across their technology environments, and determining what requires immediate attention can be challenging. Effective vulnerability management considers more than whether an update exists. Factors such as whether a vulnerability is being actively exploited, what systems are affected, and the potential impact on the organization can help determine remediation priorities. For businesses, this makes visibility especially important. You can’t effectively prioritize updates if you don’t know what devices, applications, and systems are operating within your environment. What Technology Should Businesses Keep Updated? Patch management can extend beyond employee laptops and desktop computers. Depending on the organization, updates may need to be managed across: The Problem With an “Update When Something Breaks” Approach Reactive IT management often means technology receives attention only after employees experience a problem. Patch management works differently. Rather than waiting for outdated software or vulnerabilities to create an issue, businesses can take a more proactive approach by maintaining visibility into their technology environment and addressing updates as part of routine IT management. A structured patch-management process can help organizations: How Managed IT Services Can Help Managed IT services can help businesses maintain greater visibility into their technology environments through ongoing monitoring, maintenance, and support. Depending on the organization’s needs, this can include monitoring devices, managing updates, maintaining endpoint protection, supporting Microsoft 365 environments, troubleshooting technology issues, and helping identify areas that require attention. Patch management is one part of a larger proactive IT strategy that includes monitoring systems, protecting accounts and devices, maintaining networks, managing backups, and planning for future technology needs. Bailey Systems provides Managed IT Services and business technology solutions designed to help organizations maintain secure, reliable, and efficient technology environments. From ongoing IT support and Microsoft 365 management to network infrastructure and cybersecurity, our team helps businesses take a more proactive approach to managing the technology they depend on every day. Need help managing your business technology? Contact Bailey Systems to start a conversation about your IT environment.
Physical Security and Cybersecurity: Why Businesses Need Both
Reading Time: 3 minutesBusinesses rely on technology for nearly every part of their daily operations, from storing sensitive information and communicating with customers to controlling who can enter a building. As these systems become increasingly connected, the line between cybersecurity and physical security is becoming less distinct. Cybersecurity is often associated with protecting computers, networks, accounts, and data, while physical security focuses on protecting people, facilities, and equipment. However, treating these areas as completely separate can create security gaps. Modern security cameras, access control systems, network infrastructure, cloud applications, and business devices often operate on the same connected technology environment. A comprehensive security strategy should consider how all of these systems work together. What Is Cybersecurity? Cybersecurity focuses on protecting an organization’s digital systems, networks, devices, and information from unauthorized access, disruption, or attack. Businesses face a variety of cybersecurity risks, including phishing attempts, compromised credentials, malware, unauthorized account access, and vulnerable or outdated systems. Protecting against these threats often involves several layers of security, such as: Rather than relying on a single security measure, businesses should use multiple safeguards to reduce the likelihood that one compromised account or device can affect the rest of the organization. What Is Physical Security? Physical security protects an organization’s people, property, equipment, and facilities from unauthorized access, theft, damage, and other physical threats. For many businesses, physical security includes technologies such as video surveillance, access control, intrusion detection, and other security systems. An access control system, for example, can help determine who is permitted to enter certain areas of a facility. Video surveillance provides visibility into activity around a property, while intrusion detection can alert an organization to potential unauthorized entry. These systems provide important protection on their own, but today’s physical security technology increasingly depends on the organization’s network and IT infrastructure. Where Physical Security and Cybersecurity Meet A modern surveillance camera is more than just a camera. Many security cameras are IP-based devices connected to a business network. Access control platforms may also use network connectivity, cloud-based management, user accounts, and software to operate. That means a physical security device can also become part of an organization’s overall technology environment. Consider an office with network-connected cameras and electronic access control. The organization needs to think not only about where cameras and readers are installed, but also about questions such as: Who has access to the security platforms?Permissions should be limited to the employees who actually need them, and access should be updated when responsibilities change or employees leave the organization. How are security devices connected to the network?Network infrastructure should be designed with security, reliability, and the requirements of connected devices in mind. Are devices and software being maintained?Like other technology, network-connected security systems may require updates, monitoring, and ongoing maintenance. Is the underlying infrastructure reliable?Cameras, access control devices, wireless access points, computers, and other systems all depend on the infrastructure connecting them. These are no longer exclusively “IT” questions or “physical security” questions. They require both sides to work together. Why a Disconnected Approach Can Create Problems Problems can arise when different technology systems are installed and managed without considering how they interact. A security system may be properly installed but connected to an aging or poorly organized network. A company might have strong cybersecurity controls while overlooking who can physically access networking equipment. New cameras or access control devices may be added without considering network capacity or how those devices should be managed. Even something as fundamental as structured cabling can affect the performance and reliability of the technology built on top of it. Taking a coordinated approach helps businesses build an environment in which the network, infrastructure, IT systems, and physical security technology support one another rather than operating as isolated pieces. Building a More Complete Security Strategy Businesses don’t necessarily need to replace every system to improve their security. A good starting point is understanding what technology is currently in place and identifying potential gaps. Organizations should consider reviewing: It is also important to think about future needs. When renovating an office, moving locations, expanding a facility, or upgrading technology, planning IT and physical security together can make it easier to build an environment that is secure, organized, and capable of supporting future growth. One Partner. Complete Technology Solutions. Technology works best when the systems behind it are designed to work together. Bailey Systems provides integrated business technology solutions across managed IT services, cybersecurity, structured cabling, network infrastructure, video surveillance, access control, and intrusion detection. By considering both digital and physical security, organizations can take a more comprehensive approach to protecting their people, data, facilities, and operations. Whether you’re planning a new technology project, evaluating your current environment, or looking for ongoing IT support, Bailey Systems can help identify solutions that fit your organization’s needs. Contact Bailey Systems to start a conversation about your IT, infrastructure, or security needs.
Microsoft 365 Passkeys Are Here: What Businesses Need to Know in 2026
Reading Time: 4 minutesMicrosoft Is Changing How Businesses Sign In To combat the growing increase in identity attacks through the further sophistication of AI, Microsoft is bringing an update to its authentication experience. As of September 1, Microsoft began making passkeys the default authentication method in Microsoft Entra ID, encouraging users to adopt a more phishing-resistant way to sign in. This will greatly reduce the likelihood of phishing threats through the common SMS and voice verifications. Now users will automatically be prompted to enter a passkey when verifying through multi-factor authentication. Beginning February 1, 2027, Microsoft will no longer provide SMS text messages or voice calls as a built-in authentication method for Microsoft Entra ID. Organizations that still need to use SMS or voice authentication will need to select a supported third-party telecom provider through the Microsoft Security Store and will be responsible for any associated costs. Microsoft recommends that businesses transition users to passkeys or another phishing-resistant authentication method before the deadline to help avoid sign-in disruptions. What Is a Passkey? Passkeys are becoming increasingly important by providing a simpler and faster way to sign in to everyday websites. But what exactly is a passkey and why does it matter? In simple terms, a passkey eliminates the need for a long, complicated password by using a secure method such as your face, fingerprint, PIN, or device to confirm your identity. That means fewer passwords to remember or type when signing in. Even more important, they are resistant to phishing attempts, making them much more secure than passwords. Why Is Microsoft Moving Away From SMS and Voice MFA? SMS and voice authentication are becoming increasingly vulnerable to phishing, SIM swapping, and MFA bypass attacks. Passkeys provide stronger protection by using public-key cryptography instead of shared secrets that attackers can steal or intercept. As AI makes phishing attacks faster and more convincing, Microsoft is encouraging organizations to adopt phishing-resistant authentication methods like passkeys to better protect user identities and reduce the risk of compromised credentials. Learn more about how AI is changing phishing attacks and what businesses should watch for. Are Passkeys More Secure Than Traditional MFA? Yes. Passkeys offer stronger protection against many of the attacks that can compromise traditional authentication methods. While SMS codes, voice calls, and some other forms of multi-factor authentication (MFA) can be intercepted or manipulated through phishing and social engineering, passkeys are designed to be phishing-resistant. Passkeys use public-key cryptography and are tied to the legitimate website or application they were created for. This makes it much more difficult for an attacker to trick a user into providing credentials through a fake login page. They also eliminate the need to type or share a one-time security code that could potentially be stolen. For businesses, this provides an additional layer of protection against credential theft while also creating a faster and more convenient sign-in experience for employees. What Does This Mean for Microsoft 365 Business Users? For organizations using Microsoft 365 and Microsoft Entra ID, the shift toward passkeys means businesses should begin reviewing how employees currently authenticate their accounts. Organizations that rely heavily on SMS or voice calls for MFA will be particularly affected. With Microsoft’s February 2027 deadline approaching, businesses that currently depend on these methods should begin evaluating their alternatives now. Rather than waiting for the deadline, Microsoft 365 administrators can use this transition as an opportunity to evaluate their organization’s authentication policies and begin moving users toward stronger, phishing-resistant methods. The change does not mean businesses need to transition every employee overnight. However, organizations should have a plan in place well before 2027 to minimize disruption and ensure employees can continue accessing Microsoft 365 applications and company resources securely. What Should Your IT Team Do Now? Businesses do not need to wait until Microsoft’s 2027 deadline to begin preparing. IT teams can start taking several steps now: How Bailey Systems Can Help Changes to Microsoft 365 security can be difficult to manage without the right IT resources, particularly when authentication policies affect every employee in an organization. Bailey Systems can help businesses evaluate their Microsoft 365 and Microsoft Entra environments, review existing authentication and security policies, and develop a practical strategy for adopting stronger authentication methods. Our managed IT services can also help organizations address security beyond authentication, including user management, endpoint protection, monitoring, Microsoft 365 administration, and ongoing IT support. As Microsoft continues to strengthen its identity security requirements, taking a proactive approach can help businesses reduce risk while avoiding unnecessary disruption for employees. Need help reviewing your Microsoft 365 security? Contact Bailey Systems to talk with our IT team.
PoE vs. PoE+ vs. PoE++: Which Does Your Business Network Need?
Reading Time: 5 minutesAs businesses add more connected technology, the network is responsible for much more than simply providing internet access. Wireless access points, security cameras, VoIP phones, access control devices, sensors, and other equipment may all depend on the same network infrastructure. In simple terms, PoE supports lower-power devices, PoE+ provides more power for equipment such as advanced cameras and wireless access points, and PoE++ supports today’s most power-demanding network devices. Power over Ethernet (PoE) can simplify these installations by allowing a single Ethernet cable to carry both data and electrical power to compatible devices. This can reduce the need for separate electrical outlets and power adapters while giving businesses more flexibility in where network-connected devices are installed. However, not all PoE is the same. The three terms businesses are most likely to encounter are PoE, PoE+, and PoE++. Each supports a different amount of power, and choosing the wrong standard can prevent equipment from operating correctly or limit its functionality. Understanding the differences can help businesses make better decisions when upgrading their network or installing new technology. What Is Power over Ethernet (PoE)? Power over Ethernet allows compatible network switches or other power-sourcing equipment to send power and data through the same Ethernet connection. Without PoE, a device such as a security camera might require: With PoE, a compatible Ethernet connection can handle both power and network connectivity. This is especially useful for equipment installed in locations where traditional electrical outlets may be inconvenient, such as ceilings, exterior walls, hallways, warehouses, and other hard-to-reach areas. Common PoE-powered devices include IP security cameras, wireless access points, VoIP phones, access control equipment, sensors, and other smart building devices. PoE vs. PoE+ vs. PoE++ at a Glance The biggest difference between the standards is the amount of power they can provide. Standard IEEE Standard Type Maximum Power From Source Common Applications PoE 802.3af Type 1 15.4W VoIP phones, basic cameras, low-power devices PoE+ 802.3at Type 2 30W Wireless access points, advanced cameras, other higher-power devices PoE++ 802.3bt Type 3 60W PTZ cameras, higher-performance APs and other higher-power equipment PoE++ 802.3bt Type 4 90W High-power network and smart-building devices The maximum power available to the device itself is lower because some power is lost between the power source and the powered device. For example, IEEE Type 4 can supply up to 90W from the source, with roughly 71W available to the powered device under the standard. What Is Standard PoE (802.3af)? The original IEEE 802.3af PoE standard provides up to 15.4 watts per port at the power source. For relatively simple network devices, that can be plenty. Standard PoE may be appropriate for equipment such as basic VoIP phones, certain IP cameras, and other low-power network devices. The limitation is that modern business technology has become increasingly power-hungry. More advanced cameras and wireless equipment can require more power than standard PoE provides. That’s where PoE+ comes in. What Is PoE+ (802.3at)? PoE+, or IEEE 802.3at, increases the maximum power at the source to 30 watts per port. That additional capacity makes PoE+ useful for a wider variety of business devices. For example, newer wireless access points may require more power to operate all of their capabilities. Cisco documents examples of access points that can operate on standard PoE but with reduced functionality, while receiving full functionality when supplied with a higher PoE standard. This illustrates an important point: A device turning on doesn’t necessarily mean it is receiving the optimal amount of power. A device connected to an underpowered port may operate in a reduced mode, depending on the equipment. What Is PoE++ (802.3bt)? As connected devices became even more capable, their power requirements continued to increase. IEEE 802.3bt, commonly associated with PoE++ or 4-pair PoE, expanded the amount of power Ethernet infrastructure can deliver. There are two primary levels: Type 3: up to 60W from the power sourceType 4: up to 90W from the power source Unlike earlier PoE standards that supply power using two twisted pairs, higher-power 802.3bt implementations can use all four pairs of the Ethernet cable to deliver additional power. This makes PoE++ suitable for increasingly sophisticated devices, including certain high-powered wireless access points, PTZ surveillance cameras, smart-building equipment, displays, and other devices with greater power requirements. Why PoE Matters for Security Cameras Security cameras are a perfect example of why businesses need to consider PoE requirements before purchasing network equipment. A basic fixed IP camera may have relatively modest power requirements. A more sophisticated camera could include: Those features can increase power requirements significantly. Higher-powered PTZ cameras are a good example of why network infrastructure and power requirements need to be considered together. Bailey Systems recently deployed advanced PTZ cameras as part of the Pathway Homes video surveillance project, demonstrating how the network infrastructure behind a surveillance system is just as important as the cameras themselves. If the switch supplying the camera cannot provide enough power, the camera may not operate as intended. This is why surveillance projects shouldn’t be planned by looking only at the cameras. The switches, Ethernet cabling, network capacity, power requirements, and overall infrastructure supporting those cameras matter too. What About Business Wi-Fi? The same issue applies to wireless infrastructure. Modern wireless access points can have considerably different power requirements depending on their capabilities. Some equipment may technically operate when connected to a lower PoE standard while disabling certain features or reducing performance. For example, Cisco documents access points that operate with reduced radio capabilities when supplied through 802.3af compared with higher-power standards. When businesses upgrade their Wi-Fi, it’s therefore important to determine whether the existing switches can adequately power the new access points. Simply replacing the access points without evaluating the infrastructure behind them can create unnecessary limitations. Don’t Forget the Switch’s Total PoE Budget There’s another specification businesses often overlook: The switch’s total PoE power budget. Having 24 PoE+ ports does not necessarily mean a switch can provide the maximum wattage to all 24 ports simultaneously. Switches have a total amount of power
Planning an Office Move? Your Complete IT & Technology Checklist for 2026
Reading Time: 4 minutesMoving to a new office involves much more than packing desks and furniture. Your computers, internet connection, network infrastructure, phones, Wi-Fi, security systems and other technology all need to be ready when employees arrive. Without proper planning, an office relocation can lead to unexpected downtime, connectivity problems and delays that affect your entire business. A detailed office move IT checklist can help your organization identify technology requirements early, coordinate installation schedules, and make the transition to your new location as seamless as possible. Whether you’re relocating an existing office, expanding into a larger space or opening a new location, here are the technology considerations you should address before moving day. 1. Assess Your Current IT Environment Before planning the technology for your new office, take inventory of what you currently have. Review your: This is also a good opportunity to identify outdated equipment that may be better to replace rather than relocate. Your new office may have different technology requirements than your existing space, so don’t assume everything should simply be moved and reconnected. 2. Arrange Internet Service Early Internet connectivity is one of the most important items on an office relocation IT checklist. Contact internet service providers well before the move to determine what services are available at the new location. Installation timelines can vary, so waiting until the last minute can leave your team without connectivity when the new office opens. Consider your current and future requirements for bandwidth, reliability and redundancy. Businesses that rely heavily on cloud applications, VoIP phones, video conferencing and other connected systems may require substantially more bandwidth than they did several years ago. If uninterrupted connectivity is critical, consider whether your business also needs a secondary or backup internet connection. 3. Plan Your Structured Cabling A reliable network begins with the infrastructure behind it. Before employees move into the space, determine where Ethernet connections will be required for workstations, wireless access points, phones, printers, conference rooms, cameras and other network-connected equipment. This is also the time to determine whether the existing cabling can support your requirements or whether new structured cabling should be installed. Depending on the environment, businesses may use Cat6, Cat6A, fiber or a combination of technologies. Proper planning before walls, furniture, and employees are in place can make installation significantly easier and help prevent expensive changes later. Office Technology in Action: MPL AssociationWhen MPL Association renovated its Rockville, MD office, Bailey Systems installed the low-voltage infrastructure needed to support the new workspace, including Cat6 network and voice cabling, workstation connections, floor connectivity, and audiovisual connections. View the MPL Association Office Technology Infrastructure Case Study → 4. Design Wi-Fi Coverage for the New Office Simply installing a wireless router isn’t enough for many modern offices. Office size, wall construction, floor plans, employee density and connected devices can all affect wireless performance. Wireless access points should be strategically placed throughout the space to provide reliable coverage while minimizing dead zones and interference. Planning Wi-Fi alongside your wired network infrastructure helps ensure employees can connect reliably throughout the office. 5. Plan Workstations and Conference Rooms Create a plan showing where employees and shared technology will be located. For each workstation, determine what equipment will be needed, including computers, monitors, docking stations, network connections and phones. Conference rooms may require additional technology such as: Planning these requirements before the move can prevent employees from arriving to find that essential equipment isn’t ready. 6. Review Your Network and Cybersecurity An office move is also an excellent opportunity to evaluate the security of your IT environment. Review your firewall, network configuration, endpoint protection, user access, multi-factor authentication, backups and other cybersecurity measures. New network equipment should be securely configured before employees begin connecting devices. Businesses should also consider separating certain devices or systems from their primary corporate network when appropriate. 7. Plan Physical Security Systems IT planning doesn’t stop at computers and networks. Determine whether the new facility needs access control systems to manage who can enter specific doors or areas. You should also identify where security cameras are required and ensure that network connections and power are available in those locations. Planning access control and video surveillance alongside network cabling can make installation more efficient and reduce the need for additional work later. See It in Action: Patriot Development New FacilityBailey Systems helped equip Patriot Development’s new Bristow facility with an integrated technology infrastructure that included structured cabling, Wi-Fi, video surveillance, and electronic access control. View the Patriot Development Case Study → 8. Back Up Critical Business Data Before equipment is disconnected or transported, verify that critical business data is properly backed up. Backups should be tested whenever possible to ensure information can actually be restored if something goes wrong. Even with careful planning, moving physical equipment creates additional risk. Having reliable backups provides another layer of protection during the transition. 9. Create an IT Cutover Plan One of the most important parts of an office move IT checklist is determining exactly how technology will transition from one location to another. Your cutover plan should identify: Whenever possible, the core network and infrastructure should be operational before employees arrive. 10. Test Everything Before Opening the New Office Don’t wait until employees arrive Monday morning to discover that something isn’t working. Before the office officially opens, test: Testing provides time to troubleshoot problems before they interrupt normal business operations. Start Planning Your Office Technology Early The technology behind an office is easy to overlook during a move, but it plays a critical role in keeping employees productive and business operations running. Planning your network, structured cabling, Wi-Fi, workstations, cybersecurity and physical security systems early can help minimize downtime and make the transition to your new location much smoother. Bailey Systems provides businesses with both IT and infrastructure solutions, allowing organizations to coordinate multiple aspects of their office technology through one experienced provider. From structured cabling and network infrastructure to IT support, access control, and commercial video surveillance, our team can help prepare your new office
CMMC in 2026: What Defense Contractors Need to Know About Their IT Environment
Reading Time: 4 minutesFor defense contractors, cybersecurity is more than an IT concern. It can affect how sensitive information is protected and whether an organization can meet applicable contract requirements. The Cybersecurity Maturity Model Certification (CMMC) program establishes cybersecurity requirements for organizations within the Defense Industrial Base. In 2026, CMMC continues to evolve, making it important for contractors to understand how CMMC IT requirements relate to their technology environment. While the planned implementation of CMMC Phase II has been suspended for further review, Phase I requirements remain in effect. Contractors can use this time to understand their systems, identify security gaps, and strengthen their overall cybersecurity posture. What Is CMMC? CMMC is a cybersecurity framework designed to help protect sensitive information handled throughout the Defense Industrial Base. Depending on the organization and contract, this may include Federal Contract Information (FCI) or Controlled Unclassified Information (CUI). CMMC includes three levels of cybersecurity requirements. Level 1 focuses on basic safeguarding of FCI, Level 2 incorporates requirements based on NIST SP 800-171 for protecting CUI, and Level 3 includes additional requirements for organizations facing more advanced threats. The level that applies to an organization depends on factors such as the information it handles and its contractual requirements. What Changed With CMMC in 2026? CMMC implementation entered Phase I in November 2025. In July 2026, however, the Department announced the suspension of the planned Phase II requirements while the program undergoes further review. The suspension does not eliminate existing cybersecurity obligations for defense contractors. Phase I self-assessment requirements remain in effect, and contractors may still need to demonstrate that applicable cybersecurity requirements are being met. For organizations within the Defense Industrial Base, maintaining a secure IT environment remains important even as the CMMC program continues to evolve. Why Your IT Environment Matters for CMMC CMMC readiness goes beyond installing antivirus software or having a firewall. The cybersecurity requirements associated with CMMC can affect the people, technology, processes, and systems that interact with protected information. This can include employee computers, servers, cloud services, email, networks, user accounts, remote access systems, backups, and security monitoring. Contractors should understand where sensitive information is stored, who can access it, and which systems process or transmit it. This is particularly important for organizations handling CUI, which may have more extensive cybersecurity requirements than organizations handling only FCI. 7 IT Areas Defense Contractors Should Review for CMMC Readiness Understanding your current IT environment can help identify potential gaps before they become larger security or compliance concerns. 1. User Access and Permissions Employees should have access only to the systems and information necessary for their responsibilities. Organizations should regularly review user accounts, administrative privileges, inactive accounts, and access permissions. Old accounts or excessive privileges can create unnecessary security risks. 2. Multi-Factor Authentication Passwords alone may not provide enough protection for critical systems and accounts. Multi-factor authentication adds another layer of verification when users sign in. Contractors should understand where MFA is currently enabled and whether additional systems require stronger authentication. 3. Network Security Firewalls, network configurations, wireless security, segmentation, and remote access controls all contribute to a secure IT environment. Contractors should also understand which parts of their network interact with FCI or CUI so appropriate safeguards can be applied. 4. Patch and Vulnerability Management Outdated software and systems can create vulnerabilities that attackers may exploit. Organizations should have a consistent process for updating workstations, servers, network equipment, and other technology. Regular vulnerability reviews can also help identify weaknesses that need attention. 5. Data Protection and Backups Contractors should understand where sensitive information is stored, how it is transmitted, and who can access it. Reliable backups are also important for protecting business operations. Backup systems should be monitored and tested to confirm that information can be recovered when needed. 6. Logging and Security Monitoring Security isn’t only about preventing an incident. Organizations also need visibility into activity across their systems. Logging and monitoring can help identify unusual behavior, unauthorized access attempts, and other potential security events before they become larger problems. 7. IT Documentation Technology alone cannot address every cybersecurity requirement. Accurate documentation of systems, policies, procedures, and security practices can help organizations understand their environment and maintain consistent cybersecurity processes. Should Defense Contractors Wait for CMMC Phase II? The suspension of Phase II may provide additional time, but contractors should not view it as a reason to stop improving cybersecurity. Phase I requirements remain in place, and protecting sensitive government information continues to be an important responsibility for organizations working within the Defense Industrial Base. Strengthening access controls, authentication, patching, backups, monitoring, and other IT practices can also help protect against threats such as ransomware, phishing, account compromise, and data loss. Rather than treating CMMC preparation as a one-time compliance project, contractors can use it as an opportunity to strengthen their overall IT environment. How an IT Provider Can Help With CMMC Readiness Understanding cybersecurity requirements is one challenge. Determining how those requirements relate to your specific technology environment can be another. An experienced IT provider can help evaluate current systems, identify potential security gaps, improve cybersecurity controls, and establish more consistent IT practices. This can include reviewing network infrastructure, user access, endpoint security, cloud environments, firewalls, backups, patch management, security monitoring, and IT documentation. The goal is not simply to check boxes. A well-managed IT environment can help strengthen security while creating a better foundation for current and future cybersecurity requirements. Prepare Your IT Environment for CMMC CMMC may continue to evolve throughout 2026, but cybersecurity remains an important part of doing business within the Defense Industrial Base. Defense contractors can use this time to understand their IT environments, determine where sensitive information resides, identify potential security gaps, and strengthen the systems that support their operations. Bailey Systems helps organizations strengthen their IT environments through managed IT, cybersecurity, network infrastructure, cloud solutions, backup and recovery, and ongoing technology support. If your organization works with federal or defense contracts and you are unsure whether your current IT environment is prepared for CMMC
